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Microsoft OneNote vs Capacities
Microsoft OneNote scores higher overall (8.2 vs 7.8), but the right pick depends on what you need.
Choose Microsoft OneNote if…
Students and Microsoft 365 users who want free notes with optional Copilot
8.2/10★★★★★Full review →Choose Capacities if…
Students and researchers building a structured personal knowledge base
7.8/10★★★★★Full review →Side by side
| Microsoft OneNote | Capacities | |
|---|---|---|
| Overall score | 8.2/10 | 7.8/10 |
| Rank in category | #1 of 10 | #7 of 10 |
| Price | Freemium · from $9.99/month | Freemium · from $9.99/month |
| Free version | OneNote is free with 5GB of OneDrive storage | Unlimited notes, objects and sync across devices, without AI |
| Platforms | Web, iOS, Android, Mac, Windows | Web, iOS, Android, Desktop app |
| Made by | Microsoft | Capacities Labs GmbH |
| Note quality | 7.5 | 7.5 |
| Ease of use | 8 | 7 |
| Features | 8 | 7.5 |
| Value for money | 8.5 | 8.5 |
| Platforms | 10 | 9 |
Microsoft OneNote: what the AI does
- Copilot in the OneNote desktop app (Microsoft 365)
- Copilot Notebooks for AI chat over your files
- Voice transcription
- Quick Capture of text, voice, ink or images
- Free app on every platform
- Excellent digital ink and freeform canvas
- Copilot comes with a Microsoft 365 plan many people already have
- Copilot requires a paid Microsoft 365 plan
- Freeform pages can get messy and feel corporate
Capacities: what the AI does
- AI assistant and AI chat over your notes
- Image, PDF and web-link analysis
- Smart queries
- AI connectors and public API
- Generous free plan with unlimited notes
- Distinctive object-based structure
- Offline support and capture from WhatsApp, Telegram and email
- AI only on the paid plan, with a modest budget
- Mobile apps are rated poorly